Family support statewide database—departmental use, 155.4(2)
HUMAN SERVICES DEPARTMENT
Adopted and Filed
Rule making related to family support statewide database
The Human Services Department hereby amends Chapter 155, "Child Abuse Prevention Program," Iowa Administrative Code.
Legal Authority for Rule Making
This rule making is adopted under the authority provided in Iowa Code section 235A.1.
State or Federal Law Implemented
This rule making implements, in whole or in part, Iowa Code section 235A.1.
Purpose and Summary
This amendment modifies language around the Department's use of the Family Support Statewide Database, maintained by the Iowa Department of Public Health. The current rule requires the Department grantees to input participant data into the system. However, it does not authorize the Department to release the data to other state agencies, including the Iowa Department of Public Health. Under this rule making, the Department causes the Iowa Department of Public Health to access the participant data entered by Department grantees for the purposes of system quality assurance.
This amendment is necessary given the Department's role as a covered entity under the Health Insurance Portability and Accountability Act (HIPAA), a law designed to protect patients' medical and other health information records provided to health plans, doctors, hospitals and other health care providers. There will continue to be a memorandum of understanding with the Iowa Department of Public Health to address the privacy and security of the Department's data and to outline the expectations of both parties, but this amendment will prevent the need for individual patient authorization.
Department services are not intended to be medical treatments. However, case records may include participants' self-reported data about the family that could be classified as protected health information. For example, information about a child's developmental screening results is often a part of a home visiting program's record.
Public Comment and Changes to Rule Making
Notice of Intended Action for this rule making was published in the Iowa Administrative Bulletin on October 21, 2020, as ARC 5231C. No public comments were received. No changes from the Notice have been made.
Adoption of Rule Making
This rule making was adopted by the Council on Human Services on December 10, 2020.
This rule making has no fiscal impact to the State of Iowa.
After analysis and review of this rule making, no impact on jobs has been found.
Any person who believes that the application of the discretionary provisions of this rule making would result in hardship or injustice to that person may petition the Department for a waiver of the discretionary provisions, if any, pursuant to rule 441—1.8(17A,217).
Review by Administrative Rules Review Committee
The Administrative Rules Review Committee, a bipartisan legislative committee which oversees rule making by executive branch agencies, may, on its own motion or on written request by any individual or group, review this rule making at its regular monthly meeting or at a special meeting. The Committee's meetings are open to the public, and interested persons may be heard as provided in Iowa Code section 17A.8(6).
This rule making will become effective on March 1, 2021.
The following rule-making action is adopted:
Amend subrule 155.4(2) as follows:
155.4(2) Grantees, or the identified service providers, that provide family support services under the program shall enter participant data in The department shall cause participant data to be entered into the state-administered, Internet-based data collection system identified in Iowa Code section 256I.13(3) and maintained by the Iowa department of public health. This release of information by the department is required by law, and as such, data entered into the system maintained by the Iowa department of public health will no longer be protected by the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191, and associated implementing regulations found at 45 CFR Parts 160, 162, and 164. In addition, no information gathered by grantees and disclosed pursuant to this subrule is gathered for purposes of treating individuals for substance abuse. As such, the data disclosed pursuant to this subrule is not protected by 42 U.S.C. §290dd-2 or by the implementing regulations found at 42 CFR 2. In addition, the substance abuse treatment information so released is not subject to the confidentiality provisions of Iowa law found at Iowa Code sections 125.37 and 125.93.
[Filed 12/10/20, effective 3/1/21]
Editor's Note: For replacement pages for IAC, see IAC Supplement 12/30/20.